Virtual meetings are great. Admit it: We’ve all learned how to do digital meetings pretty well, and sometimes they’re preferable and less complicated. But sometimes in-person meetings are better for our employees, and even more efficient.
Find out a few things about in-person versus virtual meetings. And don’t forget to record your work meetings.
- Face-to-face or online
- Who needs both?
- Meeting Examples
- face-to-face vs. virtual
If you meet often with your team, you may be wondering if it’s better to hold specific sessions online or in person. Here are some steps to follow when deciding between in-person and virtual meetings.
- Consider the occasion.
- picking up tips
- Depending on the content, choose the most inclusive.
- Make sure the host is ready.
1. Examine the nature of the meeting
Consider the main purpose of the meeting before deciding on a virtual or face-to-face format.
- Is it task-based or relationship-based?
- Consider: Is it essential to be there to cross off a list?
- You can probably accomplish this from home if you work remotely (or wherever).
- That’s a relationship-based meeting. One-on-one meetings with new associates are examples of this.
- Then it is better to celebrate it in person. It’s easier to interpret body language and be present when no device separates you.
2. How will your people connect?
The COVID-19 epidemic has changed the way people connect in person. You must follow specific rules even if a meeting is not strictly necessary. Face-to-face meetings need to take into account personal boundaries, such as team project discussion and seating space.
3. Consider the complexity of the meeting.
Complex challenges that require teamwork are often best handled in person. For example, complex meetings include project planning, dispute resolution, and leadership development. On the other hand, skills training and committee briefings are often straightforward and may be best done online.
4. Decide if a physical or virtual meeting is more inclusive.
Suppose you are meeting someone from another state or nation. Virtual meetings can give the illusion of being in the same room. However, virtual meetings allow people to meet across borders in a variety of ways. For example, visual learners can see through a shared screen, while auditory learners can join in the speech.
5. Make sure the host is ready in advance.
The digital age has not made everyone equally tech-savvy. That could be you or whoever is hosting the meeting. Don’t be afraid to ask: Can the host put together a successful virtual meeting? If not, going back to the conference table is usually your best option. Make sure you are the host, prepared and ready to go – leadership should never be late.
Do you need face-to-face and video meetings?
Regardless of your team’s choice, a mix of digital and in-person meetings will likely work best. Of course, you have to handle complex, people-oriented issues in person, but everything else can be virtual. Still, both types of partnerships at meetings are essential. Why?
Certain subjects require an in-person exam.
Dealing with a problem matter in person is much simpler. Also, video makes it hard to see what you’re talking about when reviewing something tangible.
Virtual meetings are more adaptable today. Virtual meetings are convenient for everyone. You can go, whether you’re working from home, traveling, or just not feeling well. Attending and participating online is simple, no matter where you are.
In-person discussions allow you to interpret nonverbal signs.
A computer screen cannot always convey a person’s emotions. In person it allows you to capture gestures, facial emotions and body language. Being in tune with all of that improves communication.
- Examples of face-to-face versus virtual meetings
- Based on what you’ve read here, you could probably judge whether your recent encounters were better in person or virtual.
- Specific meetings are better in person than virtual.
- Now a shortcut: find out which powwows are more affordable to hold online than in person.
Here are some examples of conferences you should strive to hold in person.
It is ideal to meet in person for the first time. So that they can better understand each other’s requirements. Consider the challenges of a video conference with possible interruptions and delays. Those are not problems in person.
It’s often easier to see the whole picture in person. If someone introduces themselves through a screen, they may miss certain things. Neglecting those little details could get you and the project team in trouble.
Projects that need abstraction.
Some tasks involve data analysis, which most people can do independently. You may need long collaborative dialogues for initiatives that rely on critical thinking rather than numerical analysis. It is much simpler when everyone is present.
You’ve probably heard people complain about feeling disconnected from their devices. Online team building sessions can be exhausting, so do them in person. Personal interactions make team building activities more enjoyable, which are often quite practical.
These are some examples of virtual sessions.
Once you’ve seen your client in person, you can do virtual activities with them. The choice here is yours. Quick updates and general feedback can be provided digitally, as can project-specific discussions. Rather, you can discuss plans to grow your relationship in person.
Without standing up.
If your daily stand-up meetings are longer than 15 minutes, you’re doing it wrong. That brevity lends itself to virtual meetings. For example, your co-workers can share updates on a screen.
Individual team member records are rarely official business. While they can be longer than regular standups, they are so informal that they can be done electronically. Why choose in person if you and the other person prefer virtual meetings?
Live or virtual meetings can be great.
It’s time to schedule your virtual or face-to-face meeting. That includes preparing and sending an agenda. Plus, take collaborative meeting notes and assign action items in real time with employees.
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